By-Laws for the eLearning Consortium of Colorado
(formerly the Telecommunications Cooperative of Colorado - TELECOOP)
ARTICLE I - MEMBERSHIP
Membership in the eLearning Consortium of Colorado shall be open to all organizations interested in education and information services.
Organizations may be represented by any number of individuals, however, each organization will have only one official vote, those individuals exercising this vote constitute the eLearning Consortium of Colorado Governance Committee.
A. Fees
1. Each organization will pay a basic annual fee.
2. The annual membership fee shall be determined by a majority vote of the Governance Committee by June 1 of each year.
3. Fees shall be utilized to pay for the expenses associated with the activities of
eLearning Consortium of Colorado.
4. Additional costs to each member organization shall include but not be limited to travel expenses and other expenses associated with membership and participation in the eLearning Consortium of Colorado activities.
5. When cost-sharing opportunities are identified, each member organization may choose to participate in the services or activities according to its individual needs, with appropriate charges assessed on a per-use basis.
B. Code of Ethics
We shall honor the confidentiality requested by our fellow members. Information shared in confidence shall remain in confidence. We are committed to sharing among our members as much information as is necessary and prudent on any activity undertaken by or in the name of the eLearning Consortium of Colorado. Our guiding principle shall be that 'more information is better than less".
The eLearning Consortium of Colorado Bylaws- As Revised 6/98
ARTICLE II- GOVERNANCE COMMITTEE
The eLearning Consortium of Colorado Governance Committee, consisting of all designated official representatives from member organizations, is the policy making board.
A. One official representative from each member organization shall serve on this committee.
B. Each member organization shall select its own official representative
C. The official representative's term shall be designated by the organization he/she represents,
D. Any motion shall be carried by a simple majority vote of the official representatives with a quorum present
E. An initial convening quorum of the Governance Committee shall consist of not less than seven members of the committee.
F. Responsibilities of the Governance Committee arc to:
1. Provide a forum where issues regarding telecommunications/distance learning shall be discussed
2. Identify international, national, and state issues that may impact telecommunications/distance learning
3. Facilitate the general operations and management of the eLearning Consortium of Colorado.
G. Officers
1. The officers shall be a Chair, Vice Chair, and Treasurer, and shall be members of the Governance Committee. These three officers, with the immediate past Chair, comprise the executive Committee.
2. Chair - The Chair shall be the principal officer of the Governance Committee and shall have general supervision and control of all the business and affairs of the eLearning Consortium of Colorado. The Chair shall be the designated contact person for the eLearning Consortium of Colorado. Hr/she shall preside at all meetings of the eLearning Consortium of Colorado and the Governance Committee
a. The Chair shall hire and supervise an Administrative Assistant, to provide clerical, administrative, correspondence and record-keeping support to the Chair for the eLearning Consortium of Colorado business.
the eLearning Consortium of Colorado Bylaws- As Revised 6/98 2
b. A stipend and expenses related to the eLearning Consortium of Colorado business for the Administrative Assistant shall be provided by the eLearning Consortium of Colorado. Specific rates and other arrangements will be negotiated by the Chair, with the approval of the Executive Committee.
3. Vice Chair - The Vice Chair shall serve in the Chairs capacity in the absence of the Chair, and shall assist the Chair with other duties as appropriate
4. Treasurer - The Treasurer shall oversee the collection, deposit, & disbursement, and accounting of all funds which accrue to the eLearning Consortium of Colorado. At each Governance Committee meeting the Treasurer shall render an accounting showing all funds received and expended to date.
5. Election and Term of Office - A new Vice-Chair and Treasurer shall be elected annually by the Governance Committee of the eLearning Consortium of Colorado at the March meeting. The results of the election will be formally announced and new officers recognized at the April meeting. New officers will assume their duties at the May meeting. The Vice-Chair will automatically succeed to the office of Chair for the following year. Each officer shall hold office until the successor has been duly elected.
6. Vacancies - A vacancy in any office occurring between elections may be filled by the Executive Committee.
7. Recall - Any officer elected by the Governance Committee may be removed by the committee upon a 2/3 vote at a meeting whew a quorum is present.
8. Compensation - No officer shall be paid any sum of money for his/her services Travel on behalf of the eLearning Consortium of Colorado and the Governance Committee will be reimbursed by the officer's organization on.
ARTICLE III - COMMITTEE STRUCTURE
A. Membership
Committee Membership is open to any number of individuals from member organizations. Every committee will elect its own chair for one year. Monthly progress reports will be made to the eLearning Consortium of Colorado by the committee chairs.
B. Ad Hoc Committees
Ad Hoc committees may be appointed by the Executive Committee as needed.
C. Conference Assistant
The Chair of the Conference Committee shall hire and supervise a Conference Assistant to provide clerical, administrative, and correspondence support to the Committee and the group in the planning and logistic arrangements for the Annual Faculty Conference.
1. A stipend and expenses related to the eLearning Consortium of Colorado business for the Conference Assistant shall be provided by the eLearning Consortium of Colorado. Specific rates and other arrangements will be negotiated by the Conference Committee Chair, with the approval of the Executive Committee.
ARTICLE IV - FINANCES
A. Fiscal Year
The fiscal year for the eLearning Consortium of Colorado shall commence July 1 and end on June 30.
B. Funds
Funds which accrue to the eLearning Consortium of Colorado shall be controlled, dispersed, and accounted for in a manner prescribed by the Governance Committee.
ARTICLE V - AMENDMENTS
These By-Laws may be amended, at regular or special meetings of the Governance Committee provided that notice shall have been sent to that effect to each member at least IS days prior to said meeting.
Proposed changes to these By-Laws shall be considered to have passed if 2/3 of a quorum of the Governance Committee, as described in Article II, Section E., vote in the affirmative.
the eLearning Consortium of Colorado Bylaws Amendment
May22, 1998
The suggestion was made at the Conference in April that, since the results of the voting for new officers is now announced at the Conference, it seemed more appropriate that new officers assume their duties at the May meeting, instead of at the June meeting as the Bylaws currently provide. This suggestion was brought forward as a motion at the May 22 meeting, held at Regis University's Tech Center campus, and passed.
Therefore, as Chair of the Policy and Bylaws Committee, I have amended the Bylaws as follows:
Old eLearning Consortium of Colorado Bylaws, as revised 7/97-
ARTICLE II - GOVERNANCE COMMITTEE
G. Officers
S. Election and Term of Office- "...New officers will assume their duties at the June meeting."
This sentence is amended to read-
"New officers will assume their duties at the May meeting"
Respectfully Submitted,
Steve Tilson
Chair, Policy and Bylaws Committee
June 12, 1998
